★ BBQ shopping run
Shopping list 🛒
Food for the surfers + core crew on the day — figure ~26 plates (the 16–17 kids on the register plus the BBQ/setup helpers). Everyone else brings their own. Sausages are the small / cocktail size so two go in one half-baguette. Tick the box, write who's buying.
Buy by Thu 28 May · Tamarin or Cascavelle (Winners / Super U / Spar) · keep receipts for the fee pot
🐤 ~26 plates
🌶️ Mild for the kids
🐖 Pork + Halal option
🌭 BBQ & mains
Butcher (Tamarin)WinnersSuper U
| Item | Qty | Notes | Buyer |
|---|
| Sausages — pork (small / cocktail) | ~32 | 2 per person planning | Andras |
| Sausages — Halal chicken/beef (small) | ~20 | Non-pork option · 2 per person | Andras |
| Baguette | ~30 | ~1 each, cut in half — each half holds a small sausage | Andras |
| Iceberg lettuce | 2 heads | Topping | |
| Fried / crispy onions | 2 packs | Topping | |
| Briquettes (charcoal) | 1–2 bags | For the BBQ | |
🥫 Condiments
| Item | Qty | Notes | Buyer |
|---|
| Ketchup | 1–2 bottles | | |
| Mayonnaise | 1 bottle | | |
| Mustard | 1 bottle | | |
🧃 Drinks & fruit
| Item | Qty | Notes | Buyer |
|---|
| Water | 10–12 × 1.5 L | Dori also bringing water for the kids | Andras |
| Oranges | 3 bags | Fruit partly covered — Laila (fruit/cake) + Ophelie (grapes) | |
| Lemons | 2 bags | | |
| Apples | 4 bags | | |
Adults BYO beverages. Laila bringing fruit/cake, Ophelie bringing grapes — coordinate so it's not all the same.
🧻 Paper goods
| Item | Qty | Notes | Buyer |
|---|
| Paper plates | ~40 | 1.5× people | |
| Paper cups | ~50 | 2× people | |
| Paper towel rolls | 2–3 rolls | Replaces napkins — easier on a windy beach | |
| Trash bags | 1 pack | For teardown / cleanup (with Laila) | |
🔥 Easy to forget
| Item | Qty | Notes | Buyer |
|---|
| Lighter / matches | 1–2 | For the BBQ | |
| Aluminium foil | 1 roll | Wrapping baguettes, keeping food warm | |
| Bread knife / cutting board | 1 each | For the baguettes | |
| Tongs / BBQ spatula | 1 each | Check whether Wikus's Weber comes with | |
🔥 Bonfire (from 18:00)
| Item | Qty | Notes | Buyer |
|---|
| Firewood / driftwood | 1 big load | Beyond BBQ briquettes — dry wood that burns for the evening hang | |
| Marshmallows | 3–4 bags | For the kids to toast | |
| Skewers / long sticks | 1 pack | For toasting — or gather sticks on the beach | |
| Water bucket (fire safety) | 1 | Keep within reach · douse fully before leaving | |
🥗 Dietary — special needs
| Item | Qty | Notes | Buyer |
|---|
| Veggie sausages | 3–4 (small) | For 1 vegetarian surfer + spares — same small size | |
| Gluten-free rolls / buns | 3–4 | For 1 celiac surfer — baguette has gluten | |
| GF condiment check | — | Most ketchup/mustard are GF — check the labels | |
Two diets to protect on the day: one vegetarian surfer (no meat) and one celiac surfer (strictly gluten-free). Keep their food off the shared grill zone / cut with clean tools, and plate it separately so it doesn't get mixed up in the rush.
Receipts → Andras. Keep every till slip, photograph it, drop it in the WhatsApp. Anything covered by a sponsor goes on a separate line so the books stay clean. Gear (BBQ, cool boxes, tables, chairs, sound, shade) is on the volunteer sheet under "who's bringing" — don't buy it, just borrow. Whiteboards + markers are already sorted.